Privacy notice

Privacy policy

1. Name and contact details of location

This privacy notice applies to data processing by:

Öflinger Str. 118
79664 Wehr
Deutschland

Phone: +49 (0) 7762 / 708-0
E-Mail: info@rota.de
Website: www.rota.de

2. Name and contact details of controller

Vanessa Egle
datenschutz@rota.de

Our external data protection officer Vanessa Egle can be contacted directly via e-mail and at the address above.

3. Processing of your personal data

When you visit our website, data is automatically collected by our IT systems. This is mainly technical data (e.g. internet browser, operating system or time of page view). The collection of this data automatically takes place as soon as you enter our website. Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior. 

Personal data such as name, address, telephone number, e-mail address or other identifying information is not collected. We will only collect this data if you provide it to us voluntarily, for example by sending us an e-mail. Accordingly, you can visit our website without providing any personal data. We reserve the right to anonymize the data you provide, to store it in aggregated form and, if necessary, to combine it with other data in order to be able to compile anonymous statistics (e.g. on the number of visitors).

If you contact us by e-mail, the data you provide will be stored automatically. We process your personal data exclusively for answering your inquiries and for the case of follow-up questions, or they are stored for further contact with you.

We point out that data transmission on the Internet, for example, when communicating by e-mail, bear the risk of security gaps, and therefore a complete protection of data from access by third parties cannot be guaranteed from our side.

We point out that the complete protection of data, e.g. when communication via e-mail, cannot be guaranteed from our side due to the risk of security gaps, which are out of our control and might lead to access of third parties.

4. Storage, use and processing of your data

We use, process and store your personal data to fulfill your requests, such as to answer your inquiries, to process orders and to prepare, negotiate, execute and fulfill contracts and to provide certain information to you.

5. Weitergabe Ihrer Daten

Your data will only be passed based on contractual agreements (Article 6 1b GDPR) or legal obligations (Article 6 1c GDPR). 

Within the scope of commissioned processing according to Article 28 GDPR, we use external service providers (e.g. in the area of IT services). These have been carefully selected and commissioned by us and are bound by our instructions. 

This website is hosted by an external service provider. The personal data collected on this website is stored on the provider servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.

The provider is used for the purpose of fulfilling contracts with our potential and existing customers (Article 6 1b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Article 6 1f GDPR).

6. Your rights regarding the processing of your personal data

To exercise your rights, please contact the responsible office at Rota Verpackungstechnik GmbH. In this case, an informal notification by e-mail to info@rota.de sufficient.

a) Right of access by the data subject

You have the right to request information about your personal data processed by us.

As part of your data subject rights, you can request the following:

· Information on processing purposes and categories of personal data concerned

· Categories of recipients to whom your personal data have been or will be disclosed

· Storage duration

· Existence of a right to rectification, erasure, restriction of processing or object to such processing

· The right to lodge a complaint with a supervisory authority

· Origin of your data if it was not collected by us 

· Existence of automated decision-making, including profiling

b) Right to rectification

You have the right to have inaccurate or incomplete personal data corrected without undue delay.

c) Right to erasure ("right to be forgotten")

You have the right to immediate deletion ("right to be forgotten") of your personal data if, for example, the purpose of the processing is no longer necessary, upon revocation of consent or if there is no legal basis.

d) Right to restriction of processing

You have the right to restrict the processing of your personal data if, for example, the accuracy of the data is contested, the processing is unlawful and you refuse the deletion and instead request the restriction of use if we no longer need it for the purposes of processing, but they are required by you for the establishment, exercise or defence of legal claims

e) Right to data portability

You have the right to have personal data which you have provided to us handed over to you in a structured, commonly and machine-readable format or transferred to another controller, provided that the processing is automated.

A direct transfer of your personal data to another controller will only take place if this is technically feasible.

f) Right to object

You have the right to object to the processing of your personal data at any time on grounds relating to your particular situation.

Your data will no longer be processed after a revocation, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves the assertion, exercise or defense of legal claims.

Furthermore, you may object to the processing of your personal data for the purpose of direct marketing at any time.
The lawfulness of the data processing carried out until the revocation remains unaffected.

g) Automated individual decision making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This means that you have the right to question this decision and, if necessary, to have it rectified.

h) Right of complaint to a supervisory authority

In the event of violations of data protection law or if you believe that the processing of your personal data is unlawful, you have the right to lodge a complaint with a supervisory authority.

https://www.baden-wuerttemberg.datenschutz.de

7. Protection of your data when visiting our website

To protect your stored personal data, we have taken extensive technical, administrative and organizational security precautions to protect them from unauthorized access and misuse. To ensure the confidentiality of this data, we use state-of-the-art IT security systems.

We would like to point out that data transmission on the Internet, for example when communicating by e-mail, can have security gaps and is not fully protected against access by third parties. It is your own responsibility to ensure that the computer you are using is adequately secured and protected from malware. Therefore, we cannot assume any responsibility for the security of your data during transmission and reject any liability.

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by others.

8. Data collection on our website

a) Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address
• Visited pages (subpages)

This data cannot be assigned to a specific person.

We are not able to draw conclusions about your identity. The data of the log files are always stored separately from other personal data.

We process this data to deliver the content of our website and to ensure the functionality of our information technology systems, to optimize our website and to evaluate system security and stability.

This data is not merged with other data sources.

The basis for the data processing is Article 6. 1f GDPR. We have a legitimate interest to ensure the error-free presentation and security of our website.

b) Contact form

If you send us inquiries via the contact form, your data from the inquiry form, including the contact data you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Article 6 1b GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of requests addressed to us (Article 6 1f GDPR) or on your consent (Article. 6 1a GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions - in particular retention periods - remain unaffected.

c) Newsletter

You have the option of subscribing to our newsletter on our website. We only send newsletters to recipients who have consented to receiving the newsletter and within the framework of the statutory provisions. In order to subscribe to a newsletter from us, it is necessary to provide an e-mail address. If necessary, we collect additional data, for example to provide our newsletter with a personal address. However, this information is voluntary.

Our newsletter will only be sent after the so-called double opt-in procedure has been completed. If visitors to our online offer decide to receive our newsletter, they will receive a confirmation e-mail, which is intended to prevent the misuse of incorrect e-mail addresses and to rule out the sending of the newsletter being triggered by a simple, possibly accidental click . Subscription to our newsletter can be terminated at any time for the future. An unsubscribe link (opt-out link) is included at the end of each newsletter. We are obliged to provide evidence that our subscribers actually wanted to receive the newsletter. For this purpose, we collect and store the IP address and the time of registration and deregistration.

The purpose of processing your data for the newsletter is marketing, customer loyalty and customer acquisition, analysis and evaluation of the campaign.

The sole legal basis is your consent in accordance with Art. 6 (1) (a) GDPR

9. Third-party analytics and tools

a) Cookies

We use so-called cookies on our website. Cookies are small text files that are stored on your terminal device and saved by your browser. They serve to make the offer on this website more user-friendly, effective, and secure.

The cookies used on this website are so-called "session cookies". These are automatically deleted from your end device after the end of your visit.  Other cookies remain stored on your end device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can set your browser to be informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. When deactivating cookies, the functionality of this website may be limited.

For information on cookie settings, please refer to the user manual of the browser you are using.

Cookies required to carry out the electronic communication process or to provide certain functions you have requested (e.g. shopping cart function, registration) are stored on the basis of Article 6 1f GDPR. We as the website operator have a legitimate interest in storing cookies for the technically error-free and optimized provision of our services. If other cookies (e.g. cookies for the analysis of your surfing behavior) are stored, they are treated separately in this privacy notice.

a) Matomo

Our website uses the web analytics service Matomo to analyze and regularly improve usage. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 para. 1f GDPR.

We process the following data:

• The browser type used
• The browser version, the operating system used
• The country of origin
• The date and time of the server request
• The number of visits
• The time spent on the website
• The internal and external links used
• The documents called up and downloaded.

For this evaluation, Cookies are stored on your computer. We store the information exclusively on our server in Strasbourg. You can set the evaluation by deleting existing cookies and preventing the storage of cookies. If you prevent the storage of cookies, we point out that you may not be able to use this website in full. Preventing the storage of cookies is possible through the setting in your browser.

We use Matomo with the extension "AnonymizeIP". This means that IP addresses are processed in abbreviated form, which means that they cannot be directly linked to a specific person. The IP address transmitted by your browser via Matomo is not merged with other data collected by us.

The Matomo program is an open source project. Information from the third-party provider on data protection is available at https://matomo.org/privacy-policy/.

b) Mautic

The provider is Acquia Inc, 53 State St. Boston, Massachusetts 02109, USA.

We have included the tool locally on our sever. The tool automates and optimizes our marketing activities. We can build forms and landing pages, plan, execute and evaluate marketing campaigns, and manage our customer data.
We also analyze the user behavior of our website visitors. Based on this, we can trigger further marketing actions.

With Mautic, we use a technology that enables cross-site recognition of the user to analyze user behavior (e.g. cookies or device fingerprinting). We receive an individual ID from you as a website visitor, with which you can be recognized when you visit the website again.

We process the following data:

• The IP address
• The language of the user
• URLs visited
• Time of accesses

Soweit eine Einwilligung eingeholt wurde, erfolgt der Einsatz von Mautic ausschließlich auf Grundlage von Art. 6 Abs. 1 lit. a DSGVO und § 25 TTDSG. Die Einwilligung ist jederzeit widerrufbar. Soweit keine Einwilligung eingeholt wurde, erfolgt die Verwendung dieses Dienstes auf Grundlage von Art. 6 Abs. 1 lit. f DSGVO; wir als Websitebetreiber haben ein berechtigtes Interesse an der Optimierung unserer Marketing-Aktionen.

Wir verwenden Mautic mit anonymisierter IP-Adresse. Ihre IP-Adresse wird im Rahmen der Mautic-Anwendung gekürzt, sodass diese Ihnen nicht mehr direkt zugeordnet werden kann.

c) Open Street Map

A map that is showing the location of our company is embedded on this website. This map uses data from OpenStreetMap, a free project with the purpose of collecting freely usable geodata and keeping it in a database for use by anyone (Open Data). In order for the map to be displayed to you, information about your use of this website, including your IP address, is transmitted to OpenStreetMap. These services are operated by the OpenStreetMap Foundation (OSMF), 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom. In order for the map to be displayed to you, information about the use of the OSM services is forwarded to OpenStreetMap. In addition, a so-called session cookie is stored on the visitor's computer. Details can be found in the section "Cookies". You can find out how OpenStreetMap stores your data on the OpenStreetMap privacy page.

d) Youtube

We use the platform YouTube.com to post our own videos and make them available in public. YouTube is the service of a third party, namely YouTube LLC.

Some Internet pages of our offer contain links or connections to the YouTube offer. In general, we are not responsible for the content of websites to which links are provided. In the event that you follow a link to YouTube, however, we would like to point out that YouTube stores the data of its users (e.g. personal information, IP address) in accordance with its own data usage guidelines and uses it for business purposes.

On some of our web pages, we also directly integrate videos stored on YouTube. With this integration, content from the YouTube website is displayed in parts of a browser window. However, the YouTube videos are only called up by clicking on them separately. This technique is also called "framing". When you call up a (sub-)page of our website on which YouTube videos are embedded in this form, a connection is established to the YouTube servers and the content is displayed on the website by informing your browser.

YouTube content is only integrated in "extended data protection mode". YouTube itself provides this mode and therefore ensures that YouTube does not initially save any cookies on your device. However, when the relevant pages are called up, the IP address and the other data mentioned transmitted and thus information is provided as to which of our Internet pages you have visited. However, this information cannot be assigned to you unless you have logged in to YouTube or another Google service (e.g., Google+) before accessing the page or are permanently logged in.

As soon as you start the playback of an embedded video by clicking on it, YouTube only stores cookies on your device through the extended privacy mode, which do not contain any personally identifiable data, unless you are currently logged in to a Google service. These cookies can be prevented by appropriate browser settings and extensions.

Address and link to the privacy policy of the third-party provider:

Google/YouTube: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland - Privacy Policy: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated,

e) LinkedIn

The LinkedIn button embedded in our site is only used as a hyperlink to our LinkedIn page. If you click the LinkedIn button while you are logged into your LinkedIn account, LinkedIn can assign the visit to our pages with your user account. We would like to point out that we, as the provider of the LinkedIn fan page, have no knowledge of the content of the transmitted data or its use by LinkedIn.
You can find more information on this in LinkedIn's data protection information at https://de.linkedin.com/legal/privacy-policy?  
If you do not want LinkedIn to be able to associate your visit to our pages with your user account, please log out of your user account.

10. Actuality and change of the privacy notice

The data protection information was adjusted in November 2022 and corresponds to the status. We reserve the right to adapt it accordingly in the event of changes.